Document Services Site Supervisor

Location: San Diego
Posted on: June 23, 2025

Job Description:

Document Services Site Supervisor 3 months Contract 8:00 AM- 5:00PM Leads day-to-day operations of specified up to 2-person site, service or shift. Develops, implements and reviews related procedures. Invoices accounts and interacts with customers and various business units to maintain an acceptable work environment. Responsible for assisting in the daily management of assigned facility by reporting and escalating facility related issues; assists in maintaining acceptable profit levels and ensures that customer expectations are met. The Site Leader is the point person on site for customer issues and contract compliance for sites with no Site Manager assigned. Responsible for effective implementation and management of RICOH Service Excellence. Understands Service Level Agreements and is able to execute and report on effectively achieving them. Understands contractual obligations and is able to track compliance and remedies. Functions as a document specialist or other operations worker. May maintain daily routine functions to include creating/completing work orders, contractor monitoring, inspections, reporting facility related issues, lending support as required. Handles formal contact with the customer on a daily basis in MS. May include interaction with contracted vendors, facility management and occupants. May be required to escort vendors through tours, inspections or problem resolution. Reports light bulb outages, plumbing issues, system malfunctions and assist in scheduling repairs as required. May assist in small office moves to include; movement of smaller items, assessing seating, layout needs and scheduling. May be responsible to monitor levels and manage ordering of office supplies and stationary. Conference room coordination and A/V equipment resource management. Provides training on workflow and machine operations when necessary. Ensures payroll accuracy by overseeing and correcting all time clock punches. Achieves shift profitability in the area of cost of goods by effectively supervising the shift in the use of company materials and supplies. Ensures the quality of operations for shift by assisting in the achievement of goals in Audit and Deadline compliance. Meets quality and deadline standards by the effective use of job scheduling practices. Maintains efficient workflow by holding direct reports accountable for quality and efficiency of their work. Facilitates resolution of issues concerning pricing, orders-in and invoicing by interacting and communicating with sales department. Ensures all direct reports execute objectives by the use of a developmental plan/ninety (90) day plan and regular performance reviews; posting productivity, quality and deadline results. Maintains positive internal working relationships with all department employees by communicating in a professional manner. Completes site reports and other paperwork on time and accurately. Completes month-end management report in the absence of Site Manager. Possesses ability to manage financial results by interpreting projecting, managing declining balances and reconciling profit and loss statement. Responsible for managing P&L. Performs other duties as assigned. Assist the assigned AOM/ESM or NOM with staffing and performance management of site personnel . Uses Ricoh policy and tools to address any performance and/or attendance issues for direct reports. Place requisitions for site products and supplies by utilizing Oracle s iProcurement application. Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level. Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction prepare, provide and convey diversified information. Some physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that could weigh up to 50 lbs. (e.g., papers, books, files and small parts, etc.). Moderate dexterity regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination. This is a hands-on position; candidate will be assisting with office services related tasks such as printing/copying/scanning; sending out overnight packages and regular mail; may need to assist with conference room setups (food/beverage); coordinate incoming requests with onsite staff. Personnel that have experience in the industry, previously worked at a law firm and customer service oriented. There is no extensive lifting, standing, or walking. No special equipment besides the Ricoh copiers. No free parking available at the location and parking is not reimbursed. The staff takes the trolley near the office. Requires high school diploma or GED and 2 years of experience in a related field. Requires experience in delivering classroom and/or informal training sessions. Requires experience in operation of the most advanced machines, performing complex jobs. Requires experience in setting goals by defining and prioritizing specific, realistic objectives. Good organizational skills. Ability to effectively set goals, lead and train employees. Good technical skills and ability to use complex machinery. Ability to remain updated on current technology and trends in the marketplace by reading relevant journals, magazines and newspapers. Start date: 6/23/2025 End_date: 9/19/2025 Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.

Keywords: , Carlsbad , Document Services Site Supervisor, Administration, Clerical , San Diego, California